EVENT MANAGEMENT
Event Management Sydney
One team. From planning through to production and delivery.
Great events take more than a great idea. They take careful planning, the right people, clear communication and hundreds of moving parts coming together at exactly the right time.
Eventspec provides flexible event management services across Sydney and surrounding areas, supporting everything from individual elements of an event through to complete end-to-end management.
Whether you need us to manage the entire event, work alongside your internal team or take responsibility for the areas where you need additional support, we'll build our service around you.
And when your event requires technical production, you have the option of bringing event management and production together under one experienced team.
TALK TO US ABOUT YOUR EVENT
Event Management, Built Around You.
Uniquely you
No two events need the same level of support. You might have the venue booked and the guest list sorted but need someone to take control of suppliers, logistics and onsite delivery.
You may have an internal events or marketing team that simply needs additional expertise or capacity. Or you might have a brief, a date and an idea of what you want to achieve, and need someone to take it from there.
Eventspec can step in wherever you need us.
Our event management service is completely flexible, allowing you to engage us for specific components or entrust us with the entire event.
Complete Event Management Services
From the first planning meeting to the final pack-down, we coordinate the people, suppliers, schedules and countless moving parts required to deliver your event.
Event Planning & Project Management
Event concepts, project plans, timelines, budgets, schedules, stakeholder coordination and the detailed planning that keeps everything moving.
Venue Sourcing & Management
Finding the right venue, comparing options, coordinating site inspections and managing venue requirements and logistics through to event day.
Budget Management
Managing budgets, obtaining supplier quotations, tracking costs and helping you make informed decisions about where your budget is best spent.
Supplier Management
Sourcing, briefing and coordinating caterers, entertainers, stylists, photographers, hire companies, transport providers and other event suppliers.
Registration & Guest Management
Registration, ticketing, attendee communications, guest lists, accreditation, check-in and front-of-house planning.
Speakers, MC's & Entertainment
Speaker coordination, entertainment sourcing, schedules, briefing information, presentation requirements and program planning.
Sponsorship & Exhibitor Management
Sponsor deliverables, exhibitor requirements, floor plans, communications, logistics, schedules and onsite coordination.
Event Branding, Styling & Signage
Coordinating event branding, signage, wayfinding, styling, furniture, décor and other visual elements to create a consistent event experience.
Catering & Hospitality
Working with venues and catering partners to coordinate menus, service requirements, dietary needs, bars and hospitality.
Transport, Accommodation & Logistics
Transport schedules, accommodation, deliveries, loading access, supplier movements and the practical logistics happening behind the scenes.
Permits, Safety, Insurances & Compliance
Coordinating venue requirements, permits, event documentation, insurances, risk assessments, safety planning and supplier compliance.
Technical Production
AV and technical production can be delivered by Eventspec's multi-award winning team and equipment, or seamlessly coordinated with your preferred or in-house AV provider.
Show Calling & Stage Management
Detailed runsheets, technical cues, speaker movements, stage management and show calling to keep the event running to plan.
Onsite Event Management
Onsite coordination of venues, suppliers, speakers, exhibitors, content, schedules, guests and the inevitable changes that happen along the way.
Post Event Wrap-Up
Supplier reconciliation, event debriefs, reporting and post-event actions to properly close out the project and capture learnings for next time.
VISION TO REALITY